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How to Write a Resignation Letter

9153827_mIf you are preparing to leave your job then you will need to write a resignation etter and hand this to your manager. Writing a resignation letter can be nerve-wracking, whatever your situation. Take a look at these tips on how to write a resignation letter at work to help you make leaving your job a smooth transition.

Reasons for Leaving

Before you write a resignation letter you should assess the reasons why you are leaving as this will determine the content of your resignation letter. You may be leaving simply because you have been offered a better position or you may be leaving because of personal circumstances. Identify your reason for leaving before you write the letter as this could affect your leaving date and notice period. For example, if you are contractually obliged to give four weeks’ notice, this may need to be shortened if you are leaving due to personal circumstances. If you are leaving to work for a competitor then your employer may also consider cutting your notice period short and putting you on gardening leave. Although identifying your reason for leaving is important you are not obliged to tell the employer the details as to why you are resigning unless you want to. Your resignation letter is purely for informing the employer officially of your plans to leave but you can always call a meeting to discuss finer details in person if you feel this is necessary.

Give Dates

When you start writing your resignation letter you should outline the position you are resigning from and the date you will be leaving the job, ensuring that you are complying with your contract. Use your manager’s name to personalise the letter. For example: Dear David, Please accept this as my official resignation from the position of Accounts Executive. My last day will be (date) as per my contract.

Thank the Employer

It is crucial that you thank the employer for the opportunities presented to you as this will not only prove you are professional but it will also ensure you receive a good reference.

Offer to Make Transition Easier

At the end of your resignation letter you should demonstrate that you have enjoyed the job and the time at the company and make it obvious that you are happy to handover your work and to make your resignation period as easy as possible for the employer. The employer may need you to train someone to fill the role so it’s crucial you demonstrate you are happy to do this as this will help you to gain a good reference and to keep hold of professional relationships you may have built up during your time at the company.

Check out this sample resignation letter below to help:


(Company name/address)

Dear David,

Please accept this as my official resignation from the position of (Current Position). My last working day will be (date) as per my contract.

I have thoroughly enjoyed my time within the company and value the skills and experiences I have gained during my time here. I would like to thank you and the team for the opportunities presented to me during my time within the company.

If there is anything extra I can do, alongside my current duties, during my notice period which will help then please let me know.

Kind Regards